HR outsourcing in Kenya means more than delegating administration. It means placing your Employment Act 2007 compliance, KRA PAYE withholding, NSSF tiered contributions, SHA deductions, NITA levy, Affordable Housing Levy, and WIBA obligations in the hands of a registered in-country team that is legally accountable under Kenyan labour law. Africa Deployments Kenya delivers fully managed HR outsourcing through its own registered legal entity in the Republic of Kenya, giving international and domestic businesses a single, compliant, in-country partner for every workforce need.
Hire employees in Kenya through Africa Deployments Kenya's own registered entity. We become the legal employer under the Employment Act 2007, managing all KRA PAYE, NSSF, SHA, NITA, WIBA, and Affordable Housing Levy obligations while you retain full operational control. No local entity required on your side.
Co-employ your Kenya workforce through Africa Deployments Kenya under a shared employer model. We manage statutory HR obligations, payroll compliance, and Employment Act 2007 requirements, while you retain employer-side involvement and day-to-day management of your team.
Fully managed, PAYE-compliant payroll in Kenyan Shilling (KES). Africa Deployments Kenya handles gross-to-net calculations, KRA PAYE withholding, NSSF tiered contributions, SHA deductions, NITA levy, Affordable Housing Levy, and monthly KRA filing, all processed by our in-country payroll team.
Employment contracts drafted in full compliance with the Employment Act 2007, covering working hours, notice periods, leave entitlements, and all mandatory BCEA-equivalent Kenya provisions. Africa Deployments Kenya manages the complete documentation and compliance lifecycle for your Kenya team.
Class G special pass, Class D specific employment permit, and intra-company transfer permit support for foreign nationals working in Kenya. Africa Deployments Kenya manages the full work permit application, renewal, and documentation process with the Department of Immigration Services.
Employment Act 2007-compliant termination management, including notice period administration, severance calculation under the redundancy provisions, ELRC procedure alignment, and final payroll settlement. Africa Deployments Kenya manages every stage of the offboarding process to protect clients from unfair dismissal claims.
Africa Deployments Kenya operates through Bergmont Employer of Record Limited, a registered entity incorporated under the Companies Act 2015 in Kenya, not a remote partner or an agent. Your HR outsourcing arrangement is backed by a company that is physically and legally present in the Republic.
From employment contracts and KRA PAYE registration through to leave management, ELRC-aligned performance processes, and compliant offboarding, Africa Deployments Kenya provides full HR lifecycle management under Kenyan law.
Accurate gross-to-net payroll in KES, with PAYE calculated per the KRA tax tables, NSSF Tier 1 and Tier 2 contributions, SHA deductions at 2.75% of gross salary, NITA levy, and Affordable Housing Levy at 1.5% each, all remitted by our in-country payroll team.
Employees KRA PAYE-registered, NSSF-enrolled, and operational within 48 hours. Africa Deployments Kenya's entity is already registered with the BRS, KRA, NSSF, and SHA and active in Kenya, with no setup delays or authority waiting times on your side.
HR outsourcing with Africa Deployments Kenya transfers statutory employer risk. We manage all KRA PAYE penalties, NSSF contribution compliance, WIBA obligations, and Employment Act 2007 and Labour Relations Act 2007 exposure under the outsourcing arrangement.
Your dedicated account manager ensures smooth HR outsourcing operations and is always available for KRA queries, Employment Act 2007 questions, ELRC guidance, SHA updates, and any Kenya-specific employment law support you need.
Manage employees across Kenya and multiple African countries from a single HR outsourcing provider, with unified payroll reporting, consistent statutory compliance oversight, and one commercial relationship across all markets.
HR outsourcing in Kenya is the delegation of employment administration, payroll processing, statutory compliance, and HR management functions to a specialist third-party provider that manages those obligations on a client company’s behalf. HR outsourcing in Kenya typically covers KRA PAYE withholding, NSSF contributions, SHA deductions, NITA levy remittance, WIBA compliance, Employment Act 2007-compliant employment contracts, and the full employee lifecycle from onboarding to offboarding.
In Kenya, businesses commonly outsource payroll processing and KRA PAYE filing, NSSF and SHA contribution management, employment contract drafting, employee onboarding and offboarding, leave management, WIBA compliance, immigration and work permit support, ELRC-aligned HR advisory, and employee benefits administration. Africa Deployments Kenya manages all of these functions through its registered Kenya entity, providing a fully integrated HR outsourcing solution.
HR outsourcing in Kenya reduces the administrative burden of managing Employment Act 2007 compliance, KRA PAYE deadlines, NSSF tiered contributions, SHA deductions, NITA levy payments, and WIBA obligations independently. It also eliminates the need to maintain an in-house HR and payroll team with up-to-date knowledge of frequently changing Kenyan statutory requirements. Africa Deployments Kenya’s in-country team manages every obligation accurately and on time, protecting clients from KRA penalties and ELRC exposure.
An Employer of Record (EOR) in Kenya becomes the sole legal employer under the Employment Act 2007, absorbing all employment liability and allowing a foreign company to hire in Kenya without establishing its own local entity. HR outsourcing is a broader term that covers the delegation of HR and payroll functions for employees who may already be employed by the client. Africa Deployments Kenya provides both EOR and full HR outsourcing services through its registered Kenya entity.
A Professional Employer Organisation (PEO) in Kenya operates under a co-employment model, where the PEO shares statutory employer obligations with the client business. Full HR outsourcing through an Employer of Record transfers all employment liability to the EOR, with the client retaining zero employer-side statutory exposure in Kenya. Africa Deployments Kenya offers both models, allowing clients to choose the arrangement that best fits their operational structure and risk profile.
Yes. Africa Deployments Kenya delivers all HR outsourcing services through Bergmont Employer of Record Limited, a registered legal entity incorporated under the Companies Act 2015 in Kenya (BRS No. PVT-BEUE3LMJ). All employment contracts, KRA PAYE registrations, NSSF enrollments, SHA deductions, and statutory filings are managed directly through this entity, not through agents, brokers, or sub-contracted partners.
International companies entering the Kenyan market, NGOs and development organisations deploying project teams, multinationals scaling their Kenya presence, technology companies building remote teams in Nairobi, and SMEs that lack in-house HR infrastructure all benefit from HR outsourcing in Kenya. Any business that needs Employment Act 2007-compliant employment, accurate KRA PAYE management, and statutory compliance without the overhead of an in-house HR team is an ideal HR outsourcing client.
HR outsourcing costs in Kenya vary depending on the number of employees, the scope of services, and whether the arrangement includes EOR, PEO, or managed payroll. Africa Deployments Kenya provides tailored pricing based on each client’s specific requirements, with no hidden fees and full transparency over all statutory contributions managed on the client’s behalf. Contact us for a customised HR outsourcing quote for Kenya.
A Kenya HR outsourcing provider manages KRA PAYE withholding and monthly filing, NSSF Tier 1 and Tier 2 contributions, SHA deductions at 2.75% of gross salary, NITA levy at KES 50 per employee per month, Affordable Housing Levy at 1.5% employer and 1.5% employee, WIBA insurance and compliance, and all Employment Act 2007 requirements including employment contracts, leave entitlements, notice periods, and severance obligations. Africa Deployments Kenya manages all of these obligations as part of the integrated HR outsourcing service.
Payroll outsourcing in Kenya involves engaging a registered local provider to calculate gross-to-net salaries in KES, deduct PAYE using the KRA progressive tax tables, remit NSSF Tier 1 and Tier 2 contributions, apply SHA deductions and NITA levy, calculate and remit the Affordable Housing Levy, and file the monthly P10 return with the Kenya Revenue Authority. Africa Deployments Kenya manages the complete payroll cycle and all statutory filings on the client’s behalf.
PAYE (Pay-As-You-Earn) is Kenya’s employer-side income tax withholding obligation, governed by the Income Tax Act and administered by the Kenya Revenue Authority. Every employer in Kenya must deduct PAYE from each employee’s gross salary monthly using the progressive KRA tax tables and remit the total to KRA by the 9th of the following month via the P10 return. Under an HR outsourcing arrangement, Africa Deployments Kenya manages all PAYE calculations, deductions, and filings on the client’s behalf.
Kenya’s personal income tax is applied on a progressive scale. For the 2024/2025 tax year, the monthly bands are: the first KES 24,000 at 10%; KES 24,001 to KES 32,333 at 25%; KES 32,334 to KES 500,000 at 30%; KES 500,001 to KES 800,000 at 32.5%; and above KES 800,000 at 35%. A monthly personal relief of KES 2,400 applies to all resident employees. Africa Deployments Kenya applies the current KRA tax tables to every payroll run without exception.
The National Social Security Fund (NSSF), governed by the NSSF Act No. 45 of 2013, provides retirement and social security cover for employees in Kenya. Contributions are tiered: Tier 1 applies to pensionable earnings up to KES 7,000 at 6% per party (KES 420 each), and Tier 2 applies to earnings between KES 7,000 and KES 36,000 at 6% per party (up to KES 1,740 each). The maximum combined contribution per party is KES 2,160 per month. Under an HR outsourcing arrangement, Africa Deployments Kenya calculates, deducts, and remits NSSF contributions monthly.
The Social Health Authority (SHA) was established under the Social Health Insurance Act 2023, replacing the National Hospital Insurance Fund (NHIF). Employees contribute 2.75% of their gross monthly salary to the Social Health Insurance Fund (SHIF), deducted and remitted by the employer each month. Africa Deployments Kenya manages SHA registration, monthly SHIF deductions, and remittance for all employees under the HR outsourcing arrangement, using current SHA rates and terminology.
The National Industrial Training Authority (NITA) levy is a statutory monthly contribution of KES 50 per employee, payable by registered employers to fund workplace skills development and industrial training programmes in Kenya under the Industrial Training Act. Failure to remit the NITA levy exposes the employer to penalties. Africa Deployments Kenya collects and remits the NITA levy as part of the full monthly payroll service for every client operating in Kenya.
The Affordable Housing Levy (AHL) was introduced under the Affordable Housing Act 2024 and requires both the employer and employee to contribute 1.5% each of the employee’s gross monthly salary to the housing fund. The employer deducts the employee’s portion and remits both contributions to the Kenya Revenue Authority monthly. Africa Deployments Kenya calculates, deducts, and remits the full Affordable Housing Levy for all employees as part of the standard payroll run.
The Work Injury Benefits Act 2007 (WIBA) requires all employers in Kenya to compensate employees for occupational injuries and diseases suffered in the course of their employment. Employers must either hold WIBA insurance through an approved insurer or demonstrate financial capacity to meet compensation obligations. WIBA is enforced by the Directorate of Occupational Safety and Health Services (DOSHS). Africa Deployments Kenya manages WIBA compliance and insurance as part of the full HR outsourcing arrangement.
Employment contracts in Kenya must comply with the Employment Act 2007 and be in written form. They must specify the nature of the work, the rate of remuneration, working hours, leave entitlements, notice periods, and any probationary period. Contracts may be for permanent (indefinite) employment or for a fixed term. Fixed-term contracts must specify the duration and the nature of the work. Africa Deployments Kenya drafts all employment contracts in full compliance with the Employment Act 2007 under the HR outsourcing arrangement.
Notice periods in Kenya are governed by the Employment Act 2007. The minimum notice period is 28 days for monthly-paid employees, two weeks for fortnightly-paid employees, seven days for weekly-paid employees, and 24 hours for daily-paid employees. Employment contracts may provide for longer notice periods. During probation, shorter notice periods may apply as specified in the contract. Africa Deployments Kenya manages all notice period obligations as part of the HR outsourcing and offboarding service.
Severance pay in Kenya applies only in cases of redundancy under the Employment Act 2007, not to resignations or dismissals for misconduct or incapacity. Employees made redundant are entitled to a minimum of 15 days’ basic pay for each completed year of continuous service. The calculation is based on the employee’s basic pay at the time of redundancy. Africa Deployments Kenya manages all severance calculations and coordinates the full redundancy process in compliance with the Employment Act 2007 and Labour Relations Act 2007.
Under the Employment Act 2007, the maximum ordinary working hours in Kenya are 52 hours per week for employees engaged in work involving physical effort, and 45 hours per week for office and non-manual workers. Overtime must be agreed in advance and compensated at one and a half times the ordinary hourly rate, or at double the ordinary rate for work on rest days and public holidays. Africa Deployments Kenya manages working time compliance for all employees under the HR outsourcing arrangement.
Under the Employment Act 2007, employees in Kenya are entitled to a minimum of 21 working days of paid annual leave for every 12 months of continuous service, accruing at 1.75 days per month from the first day of employment. Annual leave must be granted within 12 months of the end of the leave cycle. Unused leave at termination must be paid out in full. Africa Deployments Kenya manages annual leave accrual, scheduling, and terminal pay settlement for all employees.
Under the Employment Act 2007, female employees in Kenya are entitled to three months of fully paid maternity leave, with the employer bearing the full salary cost. Male employees are entitled to two weeks of fully paid paternity leave. Both entitlements apply from the first day of employment. Africa Deployments Kenya manages maternity and paternity leave administration, payroll processing during leave, and all KRA reporting obligations as part of the full HR outsourcing service.
Yes. Africa Deployments Kenya manages immigration and work permit support for foreign nationals employed in Kenya under the HR outsourcing arrangement. This includes the Class G special pass for temporary assignments, the Class D specific employment permit for longer-term roles, and intra-company transfer permits for employees relocating within multinational groups. Our in-country immigration team coordinates all applications, renewals, and documentation with the Department of Immigration Services.
The Employment and Labour Relations Court (ELRC) is Kenya’s specialist court for employment and labour disputes under the Employment and Labour Relations Court Act 2011. It handles unfair dismissal claims, breach of contract claims, collective bargaining disputes, and enforcement of rights under the Employment Act 2007 and Labour Relations Act 2007. Africa Deployments Kenya aligns all HR outsourcing procedures, including termination, redundancy, and performance management, with ELRC requirements to minimise client exposure to employment litigation.
Employee termination under a Kenya HR outsourcing arrangement must comply with the Employment Act 2007 and Labour Relations Act 2007, which require a fair reason (misconduct, incapacity, or redundancy) and a fair procedure. Africa Deployments Kenya manages the full termination process, including issuing compliant notice, administering the notice period, calculating severance where applicable, processing final payroll settlement, and aligning all procedures with ELRC requirements to protect clients from unfair dismissal claims.
Yes. HR outsourcing through Africa Deployments Kenya is widely used by international NGOs, UN agencies, bilateral donors, and development organisations deploying project teams in Kenya. The EOR arrangement allows these organisations to engage local and international staff in full compliance with the Employment Act 2007, without establishing a legal entity in Kenya. All payroll, KRA PAYE, NSSF, SHA, and statutory obligations are managed by Africa Deployments Kenya on the organisation’s behalf.
Yes. Africa Deployments Kenya provides HR outsourcing and EOR services for remote employees working from anywhere in Kenya, including Nairobi, Mombasa, Kisumu, Nakuru, Eldoret, and beyond. Employment is structured through our registered Kenya entity, with KRA PAYE, NSSF, SHA, and all statutory obligations managed centrally, regardless of where in Kenya the employee is based. Remote employment through our HR outsourcing arrangement is fully compliant with the Employment Act 2007.
Yes. The Data Protection Act 2019 governs the processing of personal data in Kenya, including employee personal data such as payroll records, identification documents, bank details, and employment histories. Under an HR outsourcing arrangement, Africa Deployments Kenya acts as a data processor and maintains full compliance with the Data Protection Act 2019, including appropriate data processing agreements with client companies and adherence to the regulations of the Office of the Data Protection Commissioner.
Africa Deployments Kenya delivers HR outsourcing through Bergmont Employer of Record Limited, its own registered legal entity in Kenya (BRS No. PVT-BEUE3LMJ), not through agents or a remote platform. Our in-country team manages the complete HR outsourcing scope: KRA PAYE, NSSF Tier 1 and Tier 2, SHA deductions, NITA levy, Affordable Housing Levy, WIBA compliance, Employment Act 2007-compliant contracts, and ELRC-aligned offboarding. EOR, PEO, and managed payroll are all available as integrated or standalone services. One entity. Full Kenya HR compliance. Fast onboarding.
Legal Entity Name:
Bergmont Employer of Record Limited
Registered Office Address:
Mercantile House, Koinange Street 2nd floor, Office 202, P.O Box 4979-00200, Nairobi, Kenya
BRS Registration Number: PVT-BEUE3LMJ
KRA PIN: P052386396W
Chief Human Resources Officer,
GetMyBoat
“Working with Africa Deployments allowed us to quickly hire top talent across East Africa without establishing separate entities. Their service is absolutely invaluable.”
Chief Operations Officer EMEA,
Global Finance Partners
Head of Legal,
Ergos Mining
